Company Secretary and Legal Support

Position Summary:

The position shall perform the statutory activities required by a Company Secretary and some support for the legal department.

Position Responsibilities:

Company Secretary:

• Play a vital link between the company and its Board of Directors, shareholders, government and regulatory authorities
• Handle end to end secretarial matters of company. To effectively take care of routine Company Law Compliance, Board and Sub Committee meetings, Filing returns monthly MIS and overall functions of the Secretarial Department of to handle the entire gamut of company secretarial work independently. He/She should be fully conversant with The Companies Act, ROC (e-ROC) Compliance.
• Managing the Corporate Social Responsibility (CSR) activities of the Company under the guidance of the Board of Directors.
• Advising on good governance practices and compliance of Corporate Governance norms as prescribed under various Corporate, Securities and Other Business Laws and regulations and guidelines made thereunder.
• Filing, registering any document including forms, returns and applications by and on behalf of the company as an authorized representative
• Maintenance of secretarial records, statutory books and registers
• Arranging board/general meetings and preparing minutes thereof

Position Responsibilities (Continued)

Company Secretary:

• All work relating to shares and their transfer and transmission
• Loan Documentation, registration of charges, status and search reports
• Advisory services to companies on tax management and tax planning under Income Tax, Excise and Customs Laws
• Preparing/reviewing various returns and reports required for compliance with  tax laws and regulations
• Keep up to date on developments in corporate secretarial matters
• Taking the lead for all company secretary work and related duties and managing Secretarial Department work in general.

Position Responsibilities (Continued)

Legal:

Provide support and assistance to APAC/EMEA Legal Director.
 Closely monitor and facilitate resolution of disputes and litigation together with the help of outside counsel, including maintaining a database of on-going litigation.
Monitoring all legal work and associated fees associated with outside legal counsel retained to support the organization in any way, to ensure high-quality work performed within budget.
Monitor business activities for potential disputes, claims and litigation.
Assist in monitoring outside counsel legal expenditure.
Initial review of basic legal documents.
Assisting with department work in general

Desired Skills:

Education:
•    Company Secretary (CS), Member of ICSI
•    Additional Qualification in Paralegal Practices/ company law is desired
•    LLB a plus but not required

Relevant Experience:
Must have at least two years experience as company secretary in an MNC (preferred) or large local company. Experience in healthcare, medical devices, pharma companies would be an added advantage

Critical Skills & Competencies:

Critical Skills:
•    Communication & Interpersonal
•    Planning Skills
•    Analytical Skills
•    Problem Solving
•    Detail Orientation
•    Sound Judgement

Behavioral & Technical Competencies:
•    Research orientation
•    Multitasking
•    Perseverance