Human Resources Specialist

Position Summary:

The Human Resources Specialist is responsible for supporting core HR functions across payroll administration, recruitment, employee development, and collaborative cross functional work. This role requires strong knowledge of Canada’s dual federal–provincial employment framework and payroll compliance requirements, as well as experience managing HR programs that support organizational growth and employee engagement.

Position Responsibilities:

1. Payroll Management & Compliance
•    Administer full cycle payroll in accordance with Canadian federal and provincial employment standards, including minimum wage, overtime, vacation pay, and statutory holiday calculations. 
•    Process statutory deductions such as CPP, EI, and federal/provincial income tax, ensuring compliance with CRA legislation. 
•    Prepare and submit employer remittances, T4/T4A slips, and other required payroll documentation.
•    Ensure the organization remains compliant with evolving employment laws and provincial variations in payroll requirements
•    Multi Province Payroll Coordination: track employee work locations to ensure accurate provincial tax and employment standard applications. 
•    Monthly and Annual Providence Workers Compensation reporting and payments

2. Benefit Management
•    Benefit premium payment processing
•    Annual Benefit Enrollment management
•    Retirement plan - monthly funding & deduction set up
•    Annual meetings with NFP Benefit Broker to discuss changes to benefit offers
•    Quarterly meetings with NFP Retirement for compliance
•    Support employee questions and qualifying benefit changes

3. Employee Support & HR Operations
•    Act as the primary point of contact for payroll related inquiries and resolve discrepancies in collaboration with Finance and HR.
•    Maintain accurate employee data related to compensation, benefits enrollment, and employment status changes.
•    Support onboarding and offboarding processes with correct documentation, records of employment (ROE), and benefits adjustments. 
•    Assist in implementing HR policies consistent with workplace standards, health & safety requirements, and legislative updates.

4. Recruitment & Talent Acquisition
•    Support full cycle recruitment, including job postings, screening, interviewing, and reference checks.
•    Collaborate with hiring managers to identify staffing needs and align recruitment strategies with organizational goals.
•    Ensure recruitment processes comply with Canadian employment regulations across provinces and support equitable hiring practices. 

5. Compliance & Legal Requirements
•    Ensure adherence to both federal regulations (Canada Labor Code for federally regulated industries) and provincial employment standards acts.
•    Stay current with annual changes to employment law including updates to minimum wage, overtime rules, vacation, protected leaves, tax thresholds, and reporting duties.
•    Support HR leadership by identifying and mitigating compliance risks, including worker misclassification, incorrect deductions, and incorrect application of provincial rules.
•    Maintain documentation aligned with evolving standards and assist with audits and regulatory inspections as needed.

6. Employee Development & HR Programs
•    Assist in designing and implementing employee development initiatives, including training, onboarding, and performance enhancement programs.
•    Maintain compliance with health and safety obligations and workplace standards across provinces. 
•    Support employee engagement activities and contribute to a positive workplace culture.

7. Compensation & Market Salary Analysis
•    Analyze compensation trends, cost of labor changes, and provincial differences in wage standards to support organizational salary structures. 
•    Provide recommendations to HR leadership based on market data, internal compensation philosophy, and compliance considerations related to pay transparency.

Required Skills & Education:

Education & Experience
•    Bachelor’s degree in Human Resources, Business Administration, or related field.
•    Minimum 3–6 years of HR or payroll experience, preferably within Canadian multi province environments.
•    Experience working with CRA requirements for payroll, remittances, and employer filings.
•    Experience with market salary analysis, recruitment, and employee development processes.

Technical Knowledge
Strong knowledge of: 

•    Canadian payroll compliance: federal vs. provincial standards, CRA remittances, CPP/EI, and T4 reporting. Provincial employment standards (wages, overtime, vacation pay, statutory holidays).
•    Proficiency in HRIS and payroll systems (ADP, Ceridian, UKG, etc.)
•    Proficiency with HRIS and payroll platforms (e.g., Workday, UKG, ADP). 
•    Advanced skills in Microsoft Excel, Word, PowerPoint, and Outlook. 
•    Ability to interpret legislation and adapt HR processes to varying provincial requirements.

•    Strong analytical skills and attention to detail.
•    Excellent communication skills for employee interaction and cross functional coordination.
•    Ability to interpret and apply complex regulatory requirements across jurisdictions.
•    Strong organizational skills and ability to meet strict reporting deadlines.
•    Conflict resolution and problem solving abilities.
•    High level of discretion and professional ethics.
•    Teamwork and collaboration, working effectively with colleagues across departments to support organizational goals. 
•    Organization and attention to detail.