Procurement Specialist

Position Summary:

Carestream has an exciting opportunity for a Purchasing (support) Specialist at its Jefferson Road, Rochester, NY location.

The Purchasing Specialist is responsible for performing a variety of routine purchasing support activities. This role ensures purchase requisitions are processed timely to purchase order. The Purchasing Specialist is responsible for working with the respective Category and Sourcing Managers, internal clients, and suppliers as it relates to daily purchase to pay responsibilities.

Position Responsibilities:

Provides purchasing support by:

• Responsible for the processing of purchase requisitions into purchase orders, ensuring all information is in accordance to the contract requirements established by the commodity manager
• Responsible for initial set-up and maintenance of master data to support purchasing transaction processing. This includes submission of Vendor Master Request Forms, creation and maintenance of Source Lists and Purchasing Information Records
• Responsible for transaction processing to create Outline Agreements, Purchase Order changes for external suppliers and associated Purchase Order follow-up.
• Responsible for Workflow Management in support of the Purchase to Payment process
• Responsible for external supplier communications relating to transactions. This may include distributing shipping instructions, obtaining purchase order acknowledgements, obtaining return material authorization number for returns.
• Responsible for discrepancy resolution relating to purchase orders, receipts, and invoices. This includes monitoring and resolving imbalances between goods receipts and invoices (GR/IR resolution)
• Responsible to support and work with Purchasing Commodity Managers to ensure compliance with sourcing strategies and to implement pricing agreements.
• Responsible for working with internal clients (requisitioners, planners, etc) to assist them on the many facets of the Purchase to Pay process from a transactional perspective.
• Additional duties as Carestream requests.

Required Skills & Education:

• High School Diploma or GED and 3 years of experience in a Purchasing Specialist, cash management, business, administrative or similar role; OR
  • Associate’s Degree in Accounting, Business, Finance, Math, or related field of study with two years of experience in a Purchasing Specialist, cash management, business, administrative or similar role; OR
  • Bachelor’s Experience in Accounting, Business, Finance, Math, or related field of study with zero years of experience
• Proficient in MS Windows and MS Office suite (Excel, Word, PowerPoint)
• Customer Service experience
• Effective customer service/communication skills for dealing with internal clients and external suppliers
• Ability to multi-task; make quick decisions
• Effective troubleshooting skills to support discrepancy resolution responsibilities
• Root Cause Analysis, Problem Resolution and Follow-through
• Professionalism
• Strict adherence to Company Policy and Procedures for Procurement
• Team player – ability to work as an effective team member

Desired Skills:

• Knowledge of SAP and the Purchase to Pay process with ability to understand the impact of each step
• Strong analytical skills

Work Environment:

In the Office a minimum of 3 days per week (hybrid). Hours 8:00AM to 5:00PM typically.