EHS Administrative Assistant

Position Summary:

The Environmental, Health, and Safety (EHS) Administrative Assistant provides support to the EHS Director and the core subject matter expert (SME) team.  Under the direction and guidance of the EHS Director, this person is responsible for drafting, reviewing, and maintaining documentation related to EHS policies, procedures, compliance standards, and training materials.  The EHS Administrative Assistant ensures that all technical information is clearly communicated, accurate, and compliant with industry standards and regulations. This role is critical to keeping EHS information organized, accessible, and compliant for the EHS team.

Position Responsibilities:

• Research archives, regulations, standards, and legislation to provide the core team with up-to-date access to critical and necessary information.  Prepare briefs for the core team and the Director to help ensure compliance with materials, chemical, safety, and environmental compliance concerns.
• Schedule and manage compliance sampling and regulatory reporting submissions.
• Schedule EHS training and manage training calendar to ensure all employee training is compliant.
• Ensure accurate  permit applications, modifications, air emission reports, monthly, quarterly, annual, and event reporting to agencies, globally.
• Ensure chemical compliance data archives are up to date.  This entails writing  compliance briefs, reviews analytical results, prepares historic data archival systems, manages waste manifests, schedules, and collects compliance samples for stormwater and wastewater and manages the custody of the same.
• Organize and maintain Process Safety Management (PSM) archives and schedule PSM training (for the Carestream Health Oregon EHS site team)
• Research European Union (EU) and United States (US) compliance matters under the direction of the Director and core team.
• Responsible for maintaining  project calendar and update progress as needed.
• Provide Director with an update on all enterprise-wide compliance research.
• Maintain publication subscription and attend application platform meetings.

Required Skills & Education:

• High School Diploma or GED and 5 years of experience in a research, writing, or EHS assistant position OR Associate’s Degree and 3 years of experience in technical writing or administrative support role with an emphasis in writing.

• Intermediate to advanced skills in MS Word, Excel and PowerPoint.
• Experience with MLA, APA or other citation formats.
• Excellent written and verbal communication skills.
• Adept in technical writing.
• Highly organized and efficient.
• Excellent research skills.
• Highly motivated.
• Willingness to learn new skills.

Desired Skills:

• A BS/BA in English, Journalism, Communication, or similar field with a strong emphasis on writing.
• Experience in an EHS Technical Assistant position.
• Sample collection and custody knowledge a plus.
• Regulatory and compliance document research knowledge a plus.

Work Environment:

Traditional office environment 

Manufacturing production & labs